Office furniture

Office furniture

Increase of labour capacity of office staff 

« Many business functions have been significantly improved through the use of a variety of quality techniques, but still there are no changes relevant to office and administrative functions –. Most companies find it difficult to reduce costs in the office without noticeable sacrifices in performance. Some progressive companies are seeing improvements in their office environments through the use of Office Kaizen .

Office-kaizen-Transforming Office Operations Into a Strategic Competitive Advantage  by significantly improving the efficiency, quality and productivity of their office and administrative processes .»

Look through:

Wiliam Laro« Office-kaizen-Transforming Office Operations Into a Strategic Competitive Advantage.»	«Economical office» (by Don Tapping, Ann Dan)	«5s for the office. How to creare efficient workspace » (by Tom Fabricio, Don Tapping)

To decrease expenses on office keeping and increase labour capacity by 30% it is required to follow definite design rules, starting from macro level (location)and then micro (workspace arrangement) following the rules of ergonomics to preserve personnel health.

One should’t forget that office furniture is not only furniture but also the means of production of the staff, working in the office.

Efficient use of workspace and rooms at the correct office furniture location.

design

3D model

ready-made solution

Office rooms leasing is one of the main expenses for any company, purchasing of the rooms in ownership demands significant investments. Very often monthly office room leasing expenses are comparable to salary expenses. Rational decrease of office area leads to decrease of office keeping expenses (illumination and heating, cleaning, repairmen). Competent approach to design of office furniture arrangement can optimize the above resourses.

Please find ensclosed the example of competent approach to design of office furniture arrangement.

Before…

Room area 48 m2. Number of workplaces - 6

AFTER…

Variant 1: Room area 48 m2. Number of workplaces – 8
Variant 2: Room area 48 m2. Number of workplaces  – 8

Number of workplaces after design creation for the same area increaced by 30%

Creating design the solutions helping to place all the office furniture on minimum place are used without sacrificing comfort and performance of employees. Filling every inch by useful items for the staff also affects the total area occupied by them.

Alongwith efficient furniture location company corporate style is maintained.

Corporate style creation in interior is the important marketing move, influencing company image. For customer it is the measure of stability and company reliability.

THE CONCLUSION: every design is unique and is designed taking into account many details, individually for every customer that can lead tooptimization in the use of office areas up to 30%.

The main task of office workspace design is the creation of highly efficient office that will contribute to labour capacity of the staff.

For this purpose several negative factors should be eliminated:

1. Unnecessary inefficient communication between personnel.
2. Disorder in workplaces.
3. Loss of time searching for documents.
4. Negative psychological state of the staff.
5. A great number of sick-lists.

There are some definite solutions that help to minimize the above factors.

1. Unnecessary inefficient communication between personnel.

Utilization of   partitions allowing minimization of unnecessary communication. Partitions installation prevent from talks because in order to discuss something they’ll have to stand up. A person will avoid unnecessary talks, so as it’ll take many efforts (personnel spend their time talking  about 1 hour a day or 252 hours a year or 31 working days).

Protection from visual and acoustic interferences.

Visual and acoustic interferences.

Interference prevent from doing the job. There are two types of interference: visual and acoustic (noise). A great number of people consider that the main interferences are acoustic. In fact it is not so. The main interference is visual. For instance, when there is constant noise coming from outside but actually you don’t pay attention to it. On the contrary there is a person sitting in front of you and you see all his movements. Instinctly you response to the noise coming from this person talking on the phone (german scientists proved that visual interference distract person attention about 600 times average a day or 40 hours a year or 5 working days).

2. Disorder at workplace

Disorder at workplace leads to constant searching of necessary documents or records (about 15 min. a day or 63 hours a year 7,5 working days).

Elimination of disorder using various additional elements.

3. Loss of time for searching of distant objects and documents.

As per investigation results a person spends about two weeks a year going to take some file from the cabinet. The question is how much money does the company waste? This is the example relevant to one person and what if  there are 30 or 50 people in a company?

Storage arrangement (the rule everything is“at hand”).

4. Negative psychological staff state. Colour and shape.

Balanced office interior, furniture shape and colour are the important tools not only in company image arrangement but also in maximum comfort creation. Furniture colour forms definite environment in the office.

Privacy and solitude creation.

Everyone can find oneslf in the situation when a collegue speaks loudly on the phone, breaking concentarion. The main rule is to make comfortable conditions for both persons, the one talking on the phone and the one trying to concentrate on his activity.

Lack of privacy leads to  psychological fatigue.

Creation and maintaining of the staff fidelity.

To have people thinking of their job, it’s worth thinking about people.

Comfortable workplace. It doesn’t contribute to fatigue and people work with pleasure. The person “understands” that his work is appreciated, taken care of. It creates healthy psychological environment. In response the person wants to take of his company . 

5. A great number of sick lists.

What is the result of malposture?

1. It leads to decrease of lung volume and respiratory function disfunction.
2. Decrease of blood and oxygen inflow to brain and tissues.
3. Leads to bowels disfunction and poor digestion
4. Causes ossification of ligaments and pain.
5. Causes chronic muscle tension.
6. Causes premature aging of body tissues.
7. Decreases spin resistance to deformations  that leads to  curvatures.
8. Causes increased fatigue due to systematic muscles overtension.
9. Causes the decrease of quick-wittedness, quick reaction capability and workability.
10. Back aches, head and muscle aches.
11. Drowsiness and weak attention concentration.

Designing efficient from the view of ergonomics workspaces, number of deseases is reduced and as the result there is the reduction of sick lists.

90º rule

THE CONCLUSION: by means of special solutions, efficient design of the workspace one canreduce office expences and increase labour capacity by 30%.

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